Send email to microsoft to do how to#

In a hyperconnected work culture, it’s easy to get distracted by phone calls, emails, meetings, and urgent requests. Tip #5: Batch your tasks using categories Tip: If you want to set up a two-way connection between Microsoft To Do and OneNote, check out our integration. The flagged notes will also appear in your Tasks list in the To Do app with a link back to the original note. With this, you can access your notes from your Outlook to do list anytime. Just highlight the part you want to take note of and select the appropriate Outlook Tasks flag. Pleexy will then ignore flagged emails that haven’t been updated in the specified number of days.įrom OneNote, you can flag any part of your notes including checklists and paragraphs. You also have the option to ignore out-of-date emails by setting a date range. You can bring in messages from your inbox, from all folders, or from select folders only. The first section lets you choose the folders where Pleexy should search for any flagged emails. From there, you can customize the connection however it suits you best. On your Pleexy dashboard, choose Outlook as your source application and login to Microsoft Outlook. If you haven’t signed up for a Pleexy account yet, you can do so by simply logging in to your preferred Microsoft To Do account. With Pleexy, you can connect Microsoft To Do with Outlook and it will automatically keep your tasks up to date whether you’re working from your to-do list or your inbox. If you normally deal with a large number of emails spread out in a longer period of time, you might want to consider using Pleexy’s Outlook integration. The flagged email list in To Do only shows a maximum of 100 most recently flagged messages from the last 30 days. The native To Do integration seems like a very simple and straightforward approach to Outlook task management. Tip #3: Use Pleexy for a more tailored integration between Outlook and To Do This will open up your to-do list and all you have to do is drag a task to your calendar as we did from the web version. Turn tasks into events from the Outlook app If you open up the event in your calendar, you can invite others, add a reminder, and edit other details. To turn your task into an appointment, just drag it onto your calendar and you’re all set. Next, click the My Day pane to open up your tasks from To Do. On the web version of Outlook, click the calendar icon on the bottom left part of the navigation pane to view your calendar. Luckily, task management for Outlook is easier than ever now that you can quickly schedule tasks into your calendar. Some tasks are more time-sensitive than others and for many busy professionals, blocking out certain parts of the day is an effective way to stay focused and on task.

Send email to microsoft to do how to#

Note: To Do for Outlook is replacing the classic Tasks plug-in but if you’re still using the latter, you may refer to this article for steps on how to use Tasks in Outlook effectively. If you flag a message first, it will sync your tasks between the Flagged emails list in To Do and your Outlook inbox. If you drag an email to the My Day pane first, the connection is formed between To Do for Outlook and the Tasks list in Microsoft To Do. This means that the first action you take will determine the connection that will be created.

When you complete the task in the To Do application, it’ll also be marked complete in the To Do for Outlook add-in but the message will remain flagged in your inbox.

For example, let’s say you drag an email to your To Do pane and flag the message from your inbox. You can’t combine both methods and expect a complete two-way workflow. Take note that you can only choose one or the other method. Whenever you come across an email that requires further action, just drag and drop it to the My Day pane and choose whether you want to add it as a task or as an event in your calendar.įlagged emails in the To Do for Outlook add in In, click the My Day icon on the top right side of the page. With the To Do for Outlook add-in, you can quickly pull up a list of your to-dos while going through your emails.

There’s no denying that Microsoft To Do is the best task manager with Outlook integration. Tip #1: Use the built-in To Do integration If you’ve been looking for the best way to use Outlook for task management then take note of the following tips to take better control of your workload and ensure you never miss another work request again. Microsoft Outlook may seem like a simple email client on the surface but those who’ve explored its features beyond the basics know that it’s far more powerful than it leads on.Įver since email has become the de facto to-do list for many knowledge workers, Microsoft and other email providers have been quick to recognize this need, therefore implementing task management features into their systems.